Logistics Coordinator / Admin

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Summary
Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support. The ideal candidate will be responsible for overseeing and ensuring logistics operations run smoothly and efficiently. This role requires strong organizational skills, DOT knowledge, and the ability to work with various systems, Google workspace, SAP, Serrela, etc. The Logistics Coordinator will play a crucial role in optimizing our supply chain processes while maintaining high levels of customer satisfaction.

Key Characteristics

• Experienced in inventory management systems, SAP, Microsoft, Access,
• Strong working knowledge in inventory management, warehouse operations, and logistics
• Strong analytical skills and problem-solving abilities

Duties & Responsibilities

• Partner with Operations & Fleet to create deliveries for loads each week and distribute load orders to Delivery Specialists.
• Monitor day-to-day movement of loads, entering loads into company software, coordinating pickup and delivery appointments, tracking loads in transit, and updating customers on load status. Adjust any errors if necessary and post goods issued (PGI) to ensure accurate billing.
• Provide customer service support inquiring about payments and goods received.
• Generate necessary paperwork (including Bill of Ladings) for Delivery Specialist loads/deliveries using SAP.
• Daily, manually retrieve Certificates of Analysis (COA's) for Delivery Specialist loads
• Responsible for Serrela maintaining the site’s utilities on a month-to-month basis.
• Coordinate and manage logistics operations, including materials management and dispatching.
• Create purchase orders, code invoices & obtain necessary backup and approval requirements
• Responsible for entering in month-to-month cost tracking for the site. Trace invoices to be paid, accruals for the following month, ensuring invoices are received and paid in a timely manner.
• Process Invoices and Payments:
  • Create necessary requisitions to obtain purchase orders from the Buy Team.
  • Post invoices upon receipt of goods.
  • Ensure timely vendor payments.
• Troubleshooting and Support:
  • Resolve complex accounts payable issues, including tax discrepancies, vendor name changes, and banking information updates.
  • Collaborate with the Help Desk, Finance Desk, and Buy teams to resolve payment problems.
  • Manage a high volume of daily accounts payable troubleshooting emails
• Cost Management and Accruals:
  • Maintain and update site Cost Tracking Spreadsheets to record all monthly expenditures.
  • Accrue and document any monthly costs that have not been Goods Receipted (GR' d) by month-end on the site Accrual Tracking Spreadsheet.
• Maintain organized filing systems and manage office supplies and resources.

Knowledge, Skills & Abilities

• 2+ years of experience in inventory management, warehouse operations, and logistics
• Strong knowledge of inventory management software, SAP,
• Excellent communication and interpersonal skills
• Analytical mindset with the ability to interpret data and make data-driven decisions
• Knowledge of safety and regulatory requirements related to materials handling
• Knowledge of DOT regulations / experience

Education & Experience
Required:

• 2+ years of experience in inventory management, warehouse operations, and logistics
• High school Diploma or equivalent

Working Conditions

• Manufacturing working environment
• No Travel required
• PPE in designated areas

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger
communities. We’re an organization that champions diversity and inclusion at every rung of the ladder
and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we
also offer competitive compensation and benefits that include:

● Medical, Dental, & Vision Insurance Starting Day 1!
● Life Insurance
● Paid Time Off
● Paid Holidays
● Parental Leave
● 401(k) Plan - 3% default contribution plus matching!
● Flexible Spending & Health Saving Accounts
● AD&D Insurance
● Disability Insurance
● Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this
posting. The Company reserves the right to modify this information at any time, subject to applicable
law.
****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not
sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****
Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a
current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and
candidate profiles will be deemed the property of Veolia, and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.