Labor and Fleet Coordinator

MUZA is seeking an organized, detail-oriented Labor & Fleet Coordinator to support the Labor & Fleet Manager with scheduling, attendance tracking, field communication, and fleet administration. The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

Essential Duties & Responsibilities

Manpower Scheduling & Field Support

• Assist the Labor & Fleet Manager in maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.
• Update labor scheduling tools based on information provided by the Labor & Fleet Manager and Project Managers.
• Assist with gathering and organizing project staffing updates to assist with labor meeting preparation and forecasting.
• Assist with timely updates to HH2 and other internal systems to reflect field employee assignments and changes.
• Review timekeeping records weekly prior to payroll.
• Communicate approved job assignments, schedule changes, and general updates to field employees and foremen as directed.

Field Employee Tracking & Administration

• Maintain field employee tracking spreadsheets, including skills, experience, certifications, and project assignments.
• Track apprentice and pre-apprentice work experience to help identify opportunities for varied training and development.
• Maintain organized records and reports to support field workforce planning and decision-making.

Fleet Administration

• Assist with tracking company vehicle assignments and authorized take-home requests.
• Assist with maintaining vehicle maintenance records and track upcoming service needs.
• Assist with scheduling routine maintenance, inspections, and repairs as directed by the Labor & Fleet Manager.
• Provide administrative support for other fleet-related activities as needed.

General Administrative Support

• Prepare, update, and maintain spreadsheets, reports, and tracking tools to support the Labor & Fleet Manager.
• Identify opportunities to improve the accuracy, organization, and efficiency of administrative processes.
• Assist with communication between field employees, foremen, Project Managers, and the Labor & Fleet Manager.
• Perform other duties as assigned to support field operations.

Qualifications

• Previous experience in an administrative, scheduling, or operations support role preferred.
• Strong proficiency in Microsoft Excel and ability to organize and maintain detailed information.
• Experience with Monday.com or similar system preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting the priorities and direction of the Labor & Fleet Manager.
• Proactive problem-solving skills and a willingness to identify process improvements.
• Ability to maintain confidentiality and professionalism when handling employee information.
• Construction or manufacturing industry experience preferred but not required.