Internal Operations Assistant, Athletics (Part-Time)

Position Overview  

The Athletics Operations Assistant will offer day-to-day administrative support to the athletics department and will manage a variety of tasks associated with game day operations within the Internal Operations Team. This individual will work closely with the Facilities, Events and Business Operations units.

Responsibilities 

• Administrative tasks for the Internal Operations Team
• Game day operations - help putting on the best game day experience for fans in every facet of the building
•  Area specific duties could include:
  • Assist with managing all Athletic/Special events (Staffing, Facility & Event Set-up, Scheduling) 
  • Responsible for game management with several varsity programs 
  • Serve as liaison for visiting teams and officials for select sports 
  • Assist with scheduling practices and events in all Athletic Facilities 
  • Assist Marketing, Ticketing, and neighboring departments on game days
  • Ensure coaches needs concerning facility & operational issues, troubleshoot game day issues regarding video boards, scoreboards, shot clocks & A/V systems 
  • Assist with submitting work orders with Campus Operations regarding maintenance and grounds needs 
  • Assist with communicating event logistics & needs to Campus Security 
  • Assist as a vendor liaison 
  • All other duties as assigned

Required Qualifications  

• Bachelor’s Degree
• Strong communication skills
• Ability to work flexible hours including evenings, weekends, and holidays.
• Organizational skills; ability to multi-task/manage several projects simultaneously and meet deadlines.
• Demonstrated flexibility, creativity, strategic-thinking skills; willingness to take initiative and learn.
• Positive attitude with strong interpersonal skills along with strong customer service skills
• Proven ability to work autonomously, collaboratively and within a team structure.
• Proficiency in office software systems such as: MS Word, Office, Teams, Excel, PowerPoint & Outlook
• Maintain confidentiality and attention to detail