Intercompany Warehouse & Logistics Coordinator

Overview of Role: 

The Intercompany Warehouse & Logistics Coordinator is responsible for managing and coordinating material transfers between Warehouse A (Sharpie Way) and Warehouse B (Blue Ribbon). This role ensures timely preparation, shipment, tracking, and confirmation of inter-organization material movements while maintaining accurate documentation and communication with logistics and warehouse teams.

What you will do:

• Plan and coordinate inter-warehouse material transfers to ensure on-time availability.
• Prepare and verify materials for shipment from Warehouse A to Warehouse B.
• Communicate detailed shipment requirements to the logistics team (quantities, timelines, special handling, documentation).
• Ensure all materials are properly packed, labeled, and documented prior to shipment.
• Monitor shipment status and proactively follow up on any delays or discrepancies.
• Confirm receipt of materials at Warehouse B and reconcile quantities against shipping documentation.
• Investigate and resolve shipping discrepancies, shortages, or damaged goods.
• Maintain accurate transfer records within ERP or inventory management systems.
• Collaborate closely with warehouse, supply chain, and logistics teams to optimize transfer processes.
• Support continuous improvement initiatives related to material flow and intercompany logistics.
• Maintain organization of Warehouse A to ensure efficient flow of materials to Warehouse B. 

What we need from you:

• Experience in warehouse operations, logistics, or supply chain coordination.
• Strong organizational and tracking skills.
• Experience with ERP or inventory management systems.
• Attention to detail and accuracy in documentation.
• Good communication skills and ability to coordinate across departments.
• Problem-solving mindset with the ability to handle shipment discrepancies.
• Process coordination
• Strong cross-functional communication
• Inventory control
• Logistics planning
• Attention to detail
• Time management

Key Competencies

Work Environment: This job works in a manufacturing environment, using various manufacturing equipment.  

Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. 

While performing the duties of this job the employee is required to stand for the entire shift, as well as the ability to bend, twist, push, pull, grasp, The employee is regularly required to speak or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

About National Pen​

With 60 years of experience and serving 22 countries worldwide, National Pen brands offer more value and simplicity to customers and distributor partners. National Pen’s flagship direct-to-business brand is Pens.com, and the company operates via a network of more than 10 facilities across North America, Europe, Africa, Australia and Asia.​ ​

To learn more, visit: www.PENS.com ​

National Pen is a Cimpress brand (Nasdaq: CMPR).

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