HVAC Service Operations Manager
Heating + Air Paramedics
1 day ago
Full-time
On-site
Waxahachie, Texas, United States
Benefits:
- A positive and collaborative work environment.
- Comprehensive training and ongoing support to bolster your success.
- Opportunities for career growth within our expanding company.
- Competitive base salary and an enticing commission structure.
About Us:
Heating and Air Paramedics is a prominent HVAC company dedicated to delivering high-quality heating, ventilation, and air conditioning solutions to our clients. We are currently seeking a proactive and organized Service Operations Manager to join our team and play a crucial role in ensuring the efficient operation of our office and supporting our HVAC professionals.
Job Summary:
As a Service Operations Manager for Heating + Air Paramedics, you will oversee the full customer journey — from the moment an appointment is booked to the moment a sale is closed. You will be responsible for ensuring seamless communication between the office and the field, driving lead follow-through, and converting service opportunities into long-term customer relationships that grow the business.
Key Responsibilities:
- Manage inbound calls, emails, and appointment requests, converting inquiries into booked service calls and driving lead follow-through from first contact to closed sale.
- Coordinate daily dispatch of HVAC technicians, ensuring every job is assigned efficiently and every customer is kept informed from scheduling through completion.
- Track open quotes and replacement opportunities identified in the field, following up with customers to guide them toward a decision.
- Maintain accurate customer records, job histories, and service orders in ServiceTitan to support a seamless experience at every touchpoint.
- Serve as the primary point of contact between the office and the field — relaying job details, updates, and customer information to technicians in real time.
- Support the preparation of quotes, invoices, and service agreements, ensuring accuracy and timely delivery to customers.
- Monitor the daily schedule and proactively adjust for cancellations, additions, or delays to maximize productivity and minimize downtime.
- Build and maintain strong customer relationships that drive repeat business, referrals, and long-term loyalty to the brand.
Qualifications:
- High school diploma or equivalent required; additional education or certifications in business, operations, or a related field is a plus.
- Proven experience in a customer-facing operations, dispatch, or service coordination role — HVAC industry experience highly recommended.
- Strong organizational skills with the ability to manage a fast-moving schedule and multiple priorities simultaneously.
- Excellent communication skills — both written and verbal — with a professional and confident phone presence.
- Proficiency in service management or CRM software; experience with ServiceTitan preferred.
- Demonstrated ability to follow up on leads, track open opportunities, and support a sales process from inquiry to close.
- Detail-oriented with a track record of maintaining accurate customer records and job documentation.
- Self-motivated and able to work independently while collaborating effectively with technicians, management, and customers.
Pay Rate:
- $35 per hour (highly negotiable)
- Monday - Friday 8am-5pm
JOIN OUR LOCAL TEAM OF HVAC PROFESSIONALS.
At Heating + Air Paramedics, we're guided by our commitment to providing customers with thoughtful and knowledgeable guidance and service. We go into a home to help, not sell. Our customers can trust that they're getting the utmost expert workmanship, and it is our belief that a customer doesn't care how much you know until they know how much you care. In continuing to build our team, we're looking for professionals who value respect, take pride in their work, and always do the right thing.
DISCOVER A CAREER TO EXCEL AT
With training, licensing, and certification opportunities, you'll find yourself advancing fast with Heating + Air Paramedics. Whether you're interested in communications and sales or being in the field and providing expert guidance and solutions to our customers, there is a place for you on our team.