Healthcare Operations Administrator

Senior Healthcare Administrator / Operations & Billing Manager

📍 Las Vegas, NV | On-Site | Full-Time

About Us

We are a multi-state mobile diagnostic imaging company serving Nevada and California. Our work is guided by professionalism, integrity, and genuine care for the people we serve and work alongside. We value trust, consistency, and doing what is right—for our patients, our partners, and our team.

As an owner-led organization, we are committed to building strong systems, supporting our people, and maintaining high standards in everything we do.

Position Overview

We are seeking an experienced Senior Healthcare Administrator with a proven ability to lead operations, oversee billing functions, manage teams, and uphold exceptional standards of performance and compliance with minimal oversight.

This role carries primary responsibility for day-to-day administrative, billing, and operational management.

The ideal candidate is a confident, capable leader who takes ownership, communicates clearly, and operates with professionalism and accountability.

Key Responsibilities

Operations, Systems & Team Leadership

• Lead daily intake, scheduling, and referral coordination
• Manage workflows using Microsoft Teams and Microsoft 365
• Maintain organized communication channels and reporting systems
• Supervise, coach, and develop administrative staff
• Provide clear direction, feedback, and performance guidance
• Address attendance, conduct, and performance issues professionally
• Conduct structured interviews and support strong hiring decisions

Billing & Revenue Cycle Management

• Oversee billing operations, claims processing, and follow-up
• Monitor reimbursements, denials, and accounts receivable
• Ensure documentation supports accurate billing
• Coordinate with billing vendors and finance partners
• Maintain clean, audit-ready revenue records

Compliance & Documentation

• Ensure compliance with CMS, HIPAA, IDTF, and state regulations
• Maintain accurate charting and communication logs
• Prepare for audits and regulatory reviews
• Enforce documentation and escalation standards

Provider Relations & Professional Communication

• Serve as a primary administrative liaison for providers
• Communicate clearly, confidently, and professionally
• Resolve operational and scheduling issues efficiently
• Represent the organization with credibility and discretion

Business Development & Operational Growth

• Support provider outreach and relationship management
• Assist with referral development initiatives
• Identify workflow improvements and growth opportunities
• Contribute to operational strategy and scalability

Required Qualifications

• Minimum 5+ years of healthcare administration or medical operations experience
• Demonstrated success managing and developing teams
• Strong working knowledge of medical billing and revenue cycle processes
• Proficiency in medical terminology and clinical workflows
• Experience in compliance-driven healthcare environments
• Advanced proficiency with Microsoft Teams, Outlook, Excel, and SharePoint/OneDrive
• Excellent written and verbal communication skills
• Proven ability to lead, correct, and motivate staff
• History of sound judgment and independent decision-making

Preferred Experience

• Mobile imaging, IDTF, hospice, home health, or outpatient services
• Multi-site or multi-state operations
• EMR, BambooHR, and reporting platforms
• Billing denial management and appeals

Professional Profile

The ideal candidate:

• Leads with integrity and professionalism
• Communicates clearly and respectfully
• Holds themselves and others accountable
• Takes ownership of outcomes
• Values structure, consistency, and teamwork
• Is committed to long-term growth and stability

This role is best suited for a seasoned healthcare administrator who takes pride in building strong systems and strong teams.

Work Environment

• Full-time, on-site role in Las Vegas
• Leadership position with high responsibility
• Performance-driven, supportive culture

Compensation & Benefits

• Competitive salary based on experience
• Performance-based advancement opportunities
• Leadership development
• Long-term career growth potential

How to Apply

Qualified candidates should submit a resume highlighting healthcare leadership, billing oversight, and team management experience. A cover letter describing leadership and communication style is encouraged.