Family Office Operations Manager (Private Office)
Elevated HR
Full-time
On-site
Calgary, Alberta, Canada
Elevated HR Solutions is conducting a confidential search on behalf of a Calgary-based private office for a highly trusted Family Office Operations Manager.
This is not a traditional assistant role.
This position supports the full operational rhythm of a highly active executive and family office environment. The role blends executive coordination, household operations, personal logistics, and business support, acting as the connective tissue that keeps everything running smoothly. For the right person, this role becomes a long-term partnership built on trust, judgment, and reliability.
What You’ll Do
Executive Operations
- Manage complex calendars, travel planning, and meeting logistics
- Prepare executive materials including board reports and briefing packages
- Coordinate professional commitments and ensure deadlines are met
- Anticipate needs and proactively remove friction from the executive’s schedule
Personal & Family Office Support
- Manage vendors, services, and logistics across multiple residences
- Support travel planning for the family, including coordination while they are away
- Handle personal projects and time-sensitive requests
- Assist with personal errands such as shopping, appointments, and household coordination
Household & Lifestyle Management
- Oversee operations of family homes while the family is travelling
- Coordinate maintenance, services, and vendors
- Manage parking, transportation logistics, and occasional driving
- Ensure the home environment and logistics are handled seamlessly
Family Support
- Provide occasional childcare support when needed
- Step in to assist with school or activity logistics
- Act as a calm, reliable presence for family coordination
What We’re Looking For
This role requires someone who operates with exceptional discretion and judgment. You may be a strong fit if you:
- Executive support experience at the senior leadership level, including coordinating and preparing board reporting packages and executive-level materials
- Demonstrated history of long-term tenure and trusted relationships with previous employers
- Are comfortable managing both business and personal priorities
- Thrive in environments where no two days look the same
- Are highly organized and proactive
- Are calm under pressure and excellent at problem-solving
- Naturally take ownership and anticipate what needs to happen next
Requirements
- Willing to commute downtown Calgary for work Monday to Friday
- Valid driver’s license and reliable vehicle
- Comfortable with flexible scheduling and working erratic hours
- Able to maintain strict confidentiality
Compensation & Perks
- Base salary: $90,000
- Incentive opportunities
- Parking provided
- Gas/mileage reimbursement
- Flexible working hours within a full-time role
- Long-term opportunity with a stable private office
A Note on This Role
This role is ideal for someone who enjoys being deeply trusted and making life easier for others. It requires flexibility, maturity, and a willingness to step into whatever is needed to keep both professional and personal operations running smoothly.
If you’re someone who naturally sees what needs to happen and quietly makes it happen, we would welcome a confidential conversation.