Executive Director, Procurement Strategies & Contracting

Position Profile

Position: Executive Director, Procurement Strategies & Contracting

School/Department: Central Administration

Reports To: Executive Director, Enterprise Operations

FTE: 1.0 / 8 hours per day

Days/Year: 260

Salary Grade: E(14A)  $117,279 - $132,076

Salary Schedule: 2025-2026 Executive Professional Salary Schedule, Non-School Based Positions (Group C)

FLSA Status: Exempt

Applicants must be legally authorized to work in the United States

SUMMARY OF FUNCTIONS
Ultimately responsible for all school district purchasing, contract negotiations, contract administration activities for construction, professional services (legal, environmental, architect/engineering, and consulting), and supply and service contracts.  This includes no cost agreements with terms and conditions, charter school contract matters (new contracts, renewals, probationary, and conditional contract agreements). Responsible for negotiations and subsequent contract action for purchase, lease, and sale of district properties.  Performs and oversees acquisition planning, contract development, and buying and contract administration for the District, including charter school contract administration.  Presents contract actions to Board of Education for review and approval.  Provides staff supervision for a certified professional purchasing staff, the district’s community education and site rental programs.  Provides for a fair and impartial process for District contracts and procurements.

ESSENTIAL JOB FUNCTIONS

• Serves as Department Head responsible for the day-to-day procurement and contracting activities of the District.
• Supervises, directs, and controls efforts of the staff to ensure all staff members perform at a high level of excellence.
• Provides leadership and management oversight to ensure continuous process improvements and the most effective and efficient operation of purchasing activities.
• Serves as lead in developing and maintaining policy and regulation requirements. Duties include the day-to-day direction of the Districts procurement operation to ensure all district staff follow delegated purchasing authority, and adhere to good purchasing practices and expressed contracting procedures.
• Ensures that the purchasing office staff follows supplier competition and bidding procedures, including Federal, State, and district regulations, as well as protocols involving federal and state funded contracts.
• Ensures appropriate acquisition approaches are developed and followed, and that proper source selections are used and procedures followed on Request for Proposal (RFP) and other similar buying methods.
• Provides opinions and recommendations on district procurement integrity or conflict of interest issues relating to a purchasing practices or purchase activity, per District Acquisition Regulation.Responsible for the development of District procurement policies, regulations, procedures and other state or federal compliance requirements.
• Responsible for all real estate contract matters, both buying and selling property and land; this includes easements, sales and long term leases; works directly with the Board of Education through the Superintendent and Chief Operations Officer.
• Ensures staff pursues market research for its customers, and communicates well with its suppliers.Maintains an awareness of market trends to assist customers in getting the best prices and/or the best value for its money.
• Provides an open and honest community relationship with vendors, manufacturers, and solicitors.
• Acts as a fair and impartial adjudicator on contract award or performance disputes that may be appealed through the formal dispute resolution process identified in district regulations and contracts.
• Provides training and oversight for school and administrative personnel in appropriate procurement procedures.
• Responsible for charter school contract matters, including evaluating new applications and resulting contracts, renewals, conditional approvals, and probationary contracts.

OTHER DUTIES
Performs other duties as assigned

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of procurement practices and procedures as applied to public school and governmental purchasing, charter schools, construction, professional services, real estate matters, and intergovernmental arrangements and partnerships.
• Knowledge of laws, rules and regulations regarding public school procurement and charter schools.
• Ability to supervise the day-to-day procurement and contracting functions of the District.
• Ability to conduct sound procurement analysis& methods, and recommend appropriate actions regarding claims, protests, or disputes.
• Ability to analyze risk and recommend appropriate strategies, cost saving methods, timing and contract execution.
• Ability to use standard word processing and spreadsheet software effectively.
• Ability to communicate effectively both verbally and in writing. Ability to work cooperatively with others.
• Ability to keep abreast of developments in the field.
• Ability to know sound quality performance indicators in the industry and manage the department to maintain a high performing procurement department.

QUALIFICATIONS

• Bachelor's degree in business administration, related field or an equivalent combination of education and experience.
• Five years of progressively responsible experience in procurement that includes at least three years of government or public school procurement experience.
• Certified Purchasing Manager (CPM) from NAPM/RMGPA, Certified Professional Procurement Officer (CPPO) from NIGP/RMGPA, or an equivalent certification offered by a governmental agency or the National Contract
• Management Association (NCMA).

ORGANIZATIONAL RELATIONSHIPS
Reports to and is evaluated by the Executive Director, Enterprise Operations

WORKING CONDITIONS
The work is performed in a typical office environment. On-site work is required for pre-bid conferences
and to resolve contract administrative matters.

PHYSICAL DEMANDS
The work is mostly sedentary with periods of light physical activity. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards.

The work requires the ability to speak normally and use normal or aided vision and hearing.

Employees in this category will also receive the following for the 2025-2026 school year: 

1. Non-Recurring Pay:  8% of base salary in Non-Recurring Pay (distributed as 4% on November paycheck and 4% on May paycheck). 
2. Professional Development Fund (PDF): __EXEC Pro employees will be allocated $1,500 annually towards a Professional Development Fund (PDF) to be used for professional growth opportunities. Amount allocated will be prorated based upon date and length of hire.

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Reference the linked How Your Compensation Is Determined for more details. 

Salary Setting (New Hires): Newly-employed Executive Professionals will be placed on the twenty (20) step system.  Each step represents two years of experience, based upon equivalent experience.  Beginning in July 2025, The maximum number of years of experience granted is 14, which is equivalent to placement on step seven (7). Steps are determined by experience listed on the application and resume.

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job,  provided step increases were approved by the Board during the years in question. 

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the __EXEC Pro placement on salary schedule by job title) and step at time of resignation.  Additional relevant experience gained after resignation may be evaluated from the employee’s  application and updated resume.  

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers. 

EQUAL EMPLOYMENT OPPORTUNITY