Executive Assistant to Operations Management

PSI is a leading Contract Research Organization with more than 30 years in the industry offering a perfect balance between stability and innovation to both clients and employees.  We focus on delivering quality and on-time services across a variety of therapeutic indications.

The Executive Assistant provides high-level assistance to PSI US Operations Management layer of Director level or above (referenced as Management).

SCOPE OF RESPONSIBILITIES

• Manages calendar activities for the US Core Management Team
• Makes travel arrangements for the US Core Management Team
• Compiles and files travel expense reports
• Creates and maintains tracking systems as needed
• Runs metrics reporting as needed
• Attends staff and project meetings and records minutes
• Maintains and disseminates sensitive information appropriately; handles confidential information and performs administrative functions based on the understanding of company policies
• Helps with preparing presentation materials and reports needed by the Management for meetings, conferences, business trips, etc.
• Assists with logistics around international relocations
• Organizes meetings and events as requested

Education

College/University Degree preferred or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities is considered sufficient

Experience

• Previous experience in the capacity of a personal/executive assistant to managerial position in a global environment.
• Clinical research industry (or related) experience is a plus.
• Strong communication and interpersonal skills
• Will operate as a gatekeeper, with the ability to work under pressure and within strict time constraints
• Detail-oriented and strong organizational skills
• Proficient in MS Office applications (Word, Excel, PowerPoint, Teams, SharePoint)

All your information will be kept confidential according to EEO guidelines.