Emergency/Safety Operations Specialist

Claremont, CA

Job Posting Title:

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:

Reporting to the Director of Risk Management, the Emergency/Safety Operations Specialist is  responsible for overseeing and enhancing safety compliance and training programs, developing and maintaining emergency preparedness plans, overseeing insurance programs, ensuring safe event planning and execution, and supervising the risk management intern program. This position supports the College’s commitment to minimizing risk, ensuring compliance, and fostering a culture of safety and preparedness.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

Emergency and Disaster Preparedness & Training

• Design and maintain the organization’s emergency operations plans, including emergency protocols, crisis communication plans, inventory management, and disaster recovery strategies.

• Coordinate, design, conduct, and facilitate emergency and disaster preparedness and response training for employees and students.

• Conduct regular reviews and updates to emergency procedures to align with best practices and organizational needs.

• Design and maintain the organization’s business continuity plans.

• Serve as a member of the College’s emergency response team.

• Participate in 7C emergency management committees and training as assigned.

Safety Compliance & Training

• Develop, implement, and monitor organizational safety policies, procedures, and tools to ensure compliance with local, state, and federal regulations.

• Coordinate safety training programs for employees, students, contractors, and other stakeholders, including regular drills and assessments.

• Serve as a resource for departments to address safety concerns, develop corrective actions, and ensure compliance with applicable laws and standards.

• Represent the organization on the 7C Safety Committee.

• Respond to, evaluate, investigate, and complete reports following accidents, incidents, or emergencies to understand root cause and recommend appropriate measures to prevent recurrence. Conduct job safety analyses.

• Maintain the fire safety log in accordance with the Campus Fire Safety Right-to-Know Act and for the annual Clery security report. Responsible to report to OSHA in accordance with federal and state law.

Event Safety Management

• Collaborate with event planners and stakeholders to identify, assess, and mitigate risks associated with on-campus and off-campus events.

• Review and approve event safety plans, including crowd management, security measures, permitting, and emergency procedures.

• Conduct post-event evaluations to identify areas for improvement in safety and risk management practices.

• Attend on-campus events as directed by the Director of Risk Management and based upon the needs of the College.

Insurance Programs

• Liaise with the TCCS Office of Risk Management regarding the organization’s insurance portfolio, including property, liability, workers’ compensation, and specialty policies.

• Serve as a resource for departments to assess liability concerns, develop recommendations and corrective actions, and ensure compliance with applicable insurance laws and standards.

• Administer the organization’s driver authorization training program.

• Monitor insurance trends, recommend coverage adjustments, and coordinate annual renewals.

Intern Program Supervision

• Develop and oversee the risk management intern program, including recruitment, training, and mentorship of interns.

• Provide meaningful project-based learning opportunities for interns to support organizational goals. Evaluate intern performance and provide constructive feedback to foster professional growth.

• Other duties as assigned.

• Active support for the College’s Principles of Community and Institutional Values in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

Individuals must possess the knowledge, skills, and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to maintain and process confidential information.

• Detail oriented, project management skills, precise, highly organized, results driven, and flexible. Presentation and public speaking skills.

• Strong judgment, decisiveness, critical thinking, and excellent oral and written communication skills to work effectively with employees at all levels of the organization.

• Navigates evolving priorities while delivering accurate, timely results.

• Ability to learn new concepts and procedures.

• Excellent customer service and interpersonal skills.

• Cooperative team player with a customer-service oriented approach.

• Advanced skills in Microsoft Word, Excel, and PowerPoint and an understanding of information technology.

• Strong knowledge of safety regulations, emergency management protocols, and insurance principles.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Bachelor’s degree in Risk Management, Occupational Safety, Emergency Management, Business Administration or a related field, or any combination of education, training or experience that provides the required knowledge, skills, and ability to perform the job.

Three years of experience in risk management, emergency management, safety compliance, or related fields, with progressive responsibilities is preferred.

LICENSES / CERTIFICATES:

Certificates and/or coursework in safety operations, emergency preparedness, hazard mitigation planning, emergency management, disaster resiliency, risk assessment, or related topics is preferred.

Requires a valid California Driver's License and maintain a driving record acceptable to the Colleges' insurance carrier.

If not already held, the College will provide resources to complete the following certifications, and they must be obtained or renewed within the first months of employment, as outlined by the College and the Director of Risk Management.

• Emergency Management Institute (EMI) courses ICS/IS 100-800, EMPP program, or equivalent

• Active Shooter Train the Trainer program

• First Aid, CPR & AED

• HAZWOPER 40-hour Certification

• OSHA General 40-hour Certification

• RCRA Hazardous Waste Management

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular status, full-time, benefits-eligible, exempt position.

The regular hours of this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department. This position is in-person only and not eligible for remote or hybrid work.

Holiday, weekend, and evening work hours will be required to support department and campus needs.

Salary range: $75,000-$82,500 annualized. The salary rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY: 

Supervises student employees.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.