Director of Financial Operations-980

JOB SUMMARY

Under the direction of the Deputy CFO, this position supports the strategic vision for the County Finance within the Office of Clerk of Court and Comptroller. The Director of Financial Operations is responsible for planning, coordinating, supervising, budgeting, and controlling assigned resources to achieve organizational objectives.

As a senior leader, this role oversees critical financial activities while driving operational efficiency and compliance across general ledger, accounts payable, intake/distribution, receivables, and budget monitoring. The position assists in coordinating the annual County audit and regulatory financial reporting, provides technical and accounting expertise, and leads initiatives to maintain the County’s financial health through strong internal controls, fiscal policy development, and workflow optimization.

STARTING SALARY: $114,795.20 - $144,560.00

CORE COMPETENCIES

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
• Organizational Excellence- Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

• In-depth knowledge of governmental accounting and auditing principles, practices, and procedures. 
• Understanding of accounting and reporting requirements and the complete accounting cycle.
• Knowledge of management methods, techniques, and practices.
• Advanced skills in developing spreadsheets, graphs, and reports.
• Strong analytical skills for auditing and interpreting financial data. 
• Proficiency of computerized accounting systems.
• Ability to lead, schedule, monitor, and evaluate staff performance. 
• Ability to establish and maintain effective working relationships internally and externally. 
• Familiarity of budgetary procedures and controls.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on the assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. 

• Oversees day-to-day accounting functions, ensuring accuracy, and optimizing efficiency within the finance team. 
• Provides leadership support to the County Finance groups over payables, intake/distribution, receivables, payment management, budget monitoring.
• Establishes and maintains systems to prevent fraud, ensuring compliance with regulations, and working with auditors.
• Plans, assigns, and reviews the work of department managers as well as serves as project lead on major project initiatives.  
• Promotes operational excellence, develops and trains employees by setting performance goals and fostering technical skill development.
• Performs administrative activities such as approving expenditure requests within budget, and approving employee time in Kronos. 
• Prepares department annual operating, monitors departmental budget activity to ensure proper use and allocation of funds, ensures proper use and custody of Clerk’s assets.
• Assists with the annual financial reporting and external audit.
• Prepares information for auditors as well as requests for information from outside parties.
• Design and update departmental procedures for efficient and effective operations.
• Manages relationships with banks, payment processors, and key stakeholders.
• Plans, develops and implements key technological initiatives (including both new and existing technology) in consultation with executive management, department managers, information technology staff, external agencies, and vendors.
• Assures compliance with procurement policies and procedures in the acquisition of goods and services.
• Oversees the monitoring of workflow, data accuracy, and overall quality of work, assuring processes and procedures are accomplished according to established guidelines and preparation and maintenance of statistical reports.
• Review current and revised laws, ensure compliance, and recommend new procedures and methods for implementation.
• Responds to inquiries from the public, other departments/agencies, and stakeholders in a timely manner.
• Assures compliance with public record laws.
• Executes goals expressed by the office of Clerk of Circuit Court & Comptroller as well as special projects or information requested by them. 
• Implements or complies with new Governmental Accounting Standards, Florida Statutes, Rules of the Auditor General, Uniform Accounting Manual issued by the Florida CFO, Uniform Guidance issued by the US Office of Management and Budget, BOCC Policies, Administrative Directives, etc.
• Attend seminars and trainings to keep current with technological advances and to obtain knowledge and insight into current trends, legal duties, and requirements relevant to the functional area assigned.

Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

A Certified Public Accountant (CPA) designation is required. A Bachelor's degree in Accounting, Finance, or related field required from an accredited university. Five years of relevant accounting experience in a management role. 

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

Any other professional designations such as Certified Public Finance Officer (CPFO), Certified Government Finance Officer (CGFO), Certified Management Accountant (CMA), Certified Internal Auditor (CIA), would be beneficial. 

PHYSICAL DEMANDS

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires sensitivity and responsiveness to changes that include goals, priorities, and needs of the organization and position. This position is fully on-site and requires regular presence in the office.

May require extended hours during year-end closing, audits, or special projects.

JOB CLASS

Unclassified – At-will Employees who serve at the pleasure of the Clerk and do not have appeal rights should they be demoted, suspended, or terminated.

CAREER PATH

• Director
• Senior Director
• Chief Deputy

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.