Court Operations Associate, Ramsey County, Criminal Division

The Second Judicial District is currently accepting both internal and external applications for a Court Operations Associate position within the Criminal Division Case Processing Unit. Reporting to the Court Operations Supervisor, this position involves performing a wide range of clerical duties, with a focus on case processing. The hours for this position will be 8:30am - 500pm. 

This position is hybrid, with opportunities for remote work, applicants may be required to assist with coverage at any Ramsey County court location, including the Law Enforcement Center, the St. Paul Courthouse, and the Suburban Courthouse.

This position is responsible for case processing and courtroom support within the Criminal Division.

Responsibilities

• Coordinate, communicate, and collaborate with team members to ensure daily work assignments and case processing are completed accurately and efficiently; 
• Update a high volume of cases in MNCIS (Minnesota Court Information System), and manage all related paperwork;
• Schedule hearings, continuances, and other court events; prepare and distribute notices, orders, motions, and other documents, requiring a detailed knowledge of legal terminology, rules, and procedures; 
• Process electronically and paper-filed documents, including updating court files and processing orders promptly and accurately; 
• Provide support to Judges, Justice Partners, and the general public to effectively meet court business needs;
• Operate standard office equipment such as computers, printers, scanners and copiers;
• Perform other duties as assigned;

Minimum Qualifications

• Graduation from high school or equivalent; 
• Must be able to work at multiple locations and must be able to travel between multiple locations within the same day; 
• Employees preforming remote work from home office must provide reliable internet connection.

Knowledge, Skills and Abilities

• Strong attention to detail and proven accuracy with the ability to work independently.
• Strong problem-solving skills and ability to apply applicable rules, statutes and policy as needed.
• Familiarity with legal terminology and concepts;
• Ability to handle sensitive and confidential information in accordance with court rules and procedures;
• Strong verbal and written communication skills; able to convey information clearly and concisely, and to comprehend and follow verbal and written instructions;
• Flexibility and willingness to adapt to changing priorities, procedures, and job assignments;
• Ability to take direction effectively while maintaining a professional and positive attitude, even in challenging situations;
• Team-oriented with a positive attitude and the ability to build and sustain respectful, effective working relationships;
• Demonstrates initiative and self-motivation to complete tasks independently once goals and expectations are understood;
• Ability to prioritize work based on timeline requirements established and the ability to work at various court locations and remotely, as required;

Preferred Qualifications 

• Associate’s or Bachelor’s degree in Criminal Justice, Political Science, Business Administration, or a related field.
• Six months or more experience as a court clerk or in a legal environment.
• Familiarity with Minnesota Court Information Systems (MNCIS)
• Experience with document imaging and managing electronic workflow queues.

Working Conditions

Work is performed primarily in an office setting, courtroom or at a public counter. Work involves contact with persons who may be angry, abusive or threatening. The need to work under pressure in a fast-paced environment while maintaining a calm demeanor and high level of accuracy.

Physical Demands

Work is essentially sedentary with occasional walking, standing, bending, and carrying items up to 25 pounds. Some assignments may require periods of extended sitting, standing or computer use.

ABOUT US

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. 

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Career Opportunities - State Court Administrator's Office. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 2ndHR@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.

Questions:

Please contact Human Resources at 2nddistrictHR@courts.state.mn.us with questions regarding this position.