Coordinator - Special Education Operations 2025-26

POSITION OBJECTIVE:

The position of Coordinator – Special Education Operations is done for the purpose/s of providing administrative and logistical support for the Special Education Team, schools, and programs with a focus on the Special Education Services.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• Supports the creation of the annual Special Education MSOC budget. Works collaboratively with the appropriate district staff to track and monitor department MSOC budget throughout the fiscal year.
• Establishes work priorities; keeps administrators informed of significant or important items requiring review or action.
• Coordinates with directors to develop and maintain contract work as required to implement Special Education services, including, but not limited to any required student/family services.
• Supports and coordinates nonpublic agency (NPA) Family Travel for out-of-state individualized education programs (IEPs).
• Oversees purchasing and invoicing for the Special Education Department.

• Maintains and supports special education record keeping including coordinating student record retention processes.
• Monitors department designated email for department correspondence internally and externally.
• Demonstrates customer service by being responsive and timely; exhibits a positive attitude and interacts with others in a kind and professional manner
• Facilitates the District’s transition to a paperless record keeping system in the Special Education Department.
• Coordinates and organizes District responses for student services records requests and redactions as needed.
• Coordinates the purchases, distribution, and inventory for evaluation/protocol materials in the Special Education Department.
• Supports special education records compliance; receives, reviews and monitors paperwork in compliance with federal, state and district regulations; maintains records of missing compliance documentation and communicates with certificated staff to ensure regulatory compliance.
• Supports compliance with translations requests of Special Education documents when necessary
• Composes and creates correspondence and reports; formats information; performs word processing; performs spreadsheet creation.
• Tracks the collection of data for staff incident/accident reports in collaboration with Human Resources.
• Tracks and organizes restraint and isolation reports
• Performs other job-related duties as assigned.

REPORTING RELATIONSHIPS:

• Reports directly to and is supervised by the Executive Director of Inclusion and Accessibility•

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:

• High school diploma, GED or equivalent
• Two years’ administrative support experience
• Experience managing projects and tracking budgets
Preferred
• Associates degree or equivalent in a professionally related field
• Previous district and school experience in administrative support roles
• Supervisory or equivalent experience
Allowable Substitutions
• Non-school experience may be substituted for school or district experience

LICENSING REQUIREMENTS (positions in this class typically require):

• None

KNOWLEDGE (position requirements at entry):

• Demonstrates a general understanding of the Strategic Plan as an area of focus for the District
• Understands basic financial and administrative procedures related to the position
• Ability to self-manage time and work priorities with little or no supervision
• Ability to work through conflict situations

SKILLS (position requirements at entry):

• Possesses effective oral and written communication skills, including those required for the preparation of documents and presentations
• Demonstrates strong skills in writing, grammar, and punctuation
• Possesses skills in various computer software applications required for the position
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

CTSA salary classification "5" $81,834 to $86,141 (starting at $ 81,834 annual salary), 40 hours per week, for a 260-day annual assignment.

Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, (425) 456-4040 or phamn@bsd405.org.

Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, (425) 456-4010 or lowellj@bsd405.org.

Disability Discrimination:
Section 504/ADA Coordinator: Kerince Bowen, (425) 456-4168 or bowenk@bsd405.org

Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.

Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or thornj@bsd405.org.

Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.