Coordinator Sales & Event Operations

Are you prepared to begin a fulfilling career with Hilton Grand Vacations? This is your chance to work in a Finance/Insurance position that blends the strengths of sales and event operations. As a Coordinator Sales & Event Operations, you will play a meaningful role in ensuring the smooth management of our HUA events. If you excel in a dynamic environment and have a demonstrated history of achieving outcomes, we want to connect with you! 

In this role, you will offer crucial assistance to the Event Operations team. Your duties will include various administrative and coordination activities necessary for the effective delivery of HUA events.

• Process event submissions, payments, contracts, and insurance requests with precision.
• Serve as a liaison between internal departments to ensure seamless event operations.
• Communicate effectively with external partners, including vendors, to address inquiries and coordinate event details.
• Manage the event lifecycle from submission to completion, ensuring all necessary data is meticulously recorded and updated.
• Code payments and expenses accurately to the correct GL accounts, collaborating with AP and Accounting to resolve any discrepancies.
• Assist with the month-end reconciliation of credit card receipts, following up on any missing or incomplete receipts.
• Adhere strictly to company policies related to contracts and payments, maintaining a high level of confidentiality.
• Conduct month-end event reconciliations to ensure all vendors are paid, fully accomplished contracts are received and saved, and the system of record is updated.
• Perform additional duties as assigned, demonstrating flexibility and a proactive attitude.

To fulfill this role successfully, the individual should possess the following qualifications, knowledge, skills, abilities, and experience:

• Excellent written and verbal communication skills.
• Proficient in Microsoft Excel, Word, SharePoint, and PowerPoint.
• Ability to set priorities, balance multiple requests, and adapt quickly to change.
• Attention to detail, strong follow-up skills, and outstanding customer service skills.
• Go Hilton: Travel Discounts Program, Hilton hotel rates worldwide
• Perks at work: Employee Pricing platform
• Employee Assistance Program that supports your physical and mental well-being, also Paid Vacation Time and Paid Sick Days. 401(k) program with company match. Tuition reimbursement programs, numerous learning and advancement opportunities, and more!

Here's why you will love it here:

Recognition Programs and Rewards. Excellent health care options, including medical, dental, and vision. A people-first culture

Ready to contribute to a diverse and encouraging team that values your enthusiasm? Apply today and help Hilton Grand Vacations offer outstanding experiences!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We offer reasonable accommodation for individuals with disabilities during the job application and interview process. We also provide accommodations for performing essential job functions and receiving employment benefits and privileges. Contact us to request an accommodation.