Contracts & Logistics Coordinator

Are you organized and detail oriented with a knack for managing many moving pieces? Do you communicate clearly and confidently, ensuring information is shared accurately and on time? Are you genuinely curious about the construction and development industry and have a desire to continue learning? Do you bring humility and self-awareness to your work, openly owning mistakes and learning from them? Do take pride in delivering high quality work and believe great results are worth celebrating?

If you answered yes to these questions, we have the job for you. Highstreet is seeking a Contracts & Logistics Coordinator to join our Head Office team in Kelowna, BC.

WHY HIGHSTREET?

Highstreet is the largest developer, builder and operator of net-zero-ready homes in Canada and the only one offering double the standard warranty.  We also manage our own growing portfolio of 1,400+ rental apartments with some of the highest customer service scores in any industry. 

Our vision is that everyone in Highstreet’s community will want their friends to work with us, live with us and invest with us. 

Help us achieve that vision.

CORE VALUES

Known as “Highstreeters” we demonstrate our core values in everything we do:

• Humility grants us insight from others
• Inquisitive & learning continuously
• Guided by always doing what is right
• Honest, open and timely communication
• Responsible & accountable for our actions and decisions
• Determined to persevere, get results and win together

THE OPPORTUNITY

Reporting to the Director of Procurement, the Contracts & Logistics Coordinator at Highstreet supports the procurement lifecycle by coordinating contract documentation, supplier onboarding, material logistics and delivery scheduling across all Highstreet construction projects. This role is essential in keeping materials moving efficiently, contracts organized accurately, and internal teams informed.

Key Responsibilities:

• Prepare and track contract documents, purchase orders and supplier agreements.
• Oversee payment documentation, approvals, and supplier invoicing requirements.
• Coordinate supplier onboarding, including documentation collection, compliance checks, and system setup.
• Maintain organized and accurate contract records, supplier files, pricing matrices, and procurement tools.
• Assist with tracking material orders, delivery timelines, and logistics requirements to ensure alignment with project schedules.
• Assist with managing delivery routes, methods, and transport.
• Support customs processes and documentation, ensuring compliance with Customs and Border agencies.
• Maintain accurate tracking tools, supplier files, delivery logs, and logistics reports.
• Communicate proactively with suppliers, carriers, customs brokers, and internal teams to keep logistics flowing smoothly.
• Identify discrepancies, risks, delays, or documentation deficiencies for escalation to the Procurement Lead or Director of Procurement.
• Provide general support to Director of Procurement and Procurement Lead as required.

THE IDEAL CANDIDATE

Highstreet is looking for a highly motivated individual who is willing to learn and grow with a company that values culture and performance. In addition to identifying with Highstreet’s values, the candidate should also have:

• 1-3 years of experience in logistics coordination, procurement support, contract administration, or supply chain-related roles.
• Strong organizational skills with the ability to manage multiple moving parts simultaneously.
• High attention to detail and accuracy in documentation.
• Clear, confident communication skills with internal teams and external partners.
• Ability to problem-solve in time-sensitive logistics situations.
• Understanding of shipping documentation, customs processes, or freight logistics (or strong aptitude to learn).
• Proficiency in Excel and document management tools.
• Experience working with customs brokers, carriers, or international shipments considered an asset.
• Familiarity with construction materials or project logistics helpful but not required.

Compensation Package:

Annual Salary: $70,000-$90,000 dependent on experience

Annual Bonus: Highstreet pays an annual bonus based on company performance. A typical bonus for this position is approximately 14% of annual salary. Determined annually, the bonus could be more or less depending on performance results.

Investment Opportunity: Highstreet encourages all employees to share in our success by offering the opportunity to invest in the projects we build and operate. To encourage employee investment, Highstreet matches employee investment at 50%, up to 20% of annual salary (i.e. for every $1 invested by the employee, Highstreet invests $0.50 on the employee's behalf). The investments are TFSA and RRSP eligible.

Additional requirements:

• Satisfactory criminal and credit record check.