Commissioning Operations Assistant

Commissioning Operations Assistant

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Impact Cx is a Certified Commissioning Firm and a specialized subsidiary of Salas O’Brien, built around one core belief: Exceptional People. Exceptional Outcomes. For more than 25 years, we’ve delivered hands‑on commissioning services that ensure buildings and mission‑critical infrastructure perform safely, reliably, and exactly as intended. As systems grow more complex, our work matters more than ever—and we take pride in doing it the right way.

What truly sets us apart is our culture. We lead with integrity, respect, teamwork, and a growth mindset. We value healthy conflict, direct communication, and accountability because these behaviors make us stronger as a team and better for our clients. At Impact Cx, you’re never “just a number.” You’re part of a high‑trust environment where your voice matters, your expertise is respected, and your development is taken seriously.

Our team supports commissioning projects across mission critical, data center, healthcare, life sciences, higher education, industrial, aviation, and commercial markets. Whether you’re working hands‑on with complex systems, improving quality, supporting clients, or contributing to operational excellence, you’ll collaborate with industry‑leading professionals committed to delivering the highest standards of performance.

As part of the Salas O’Brien family, Impact Cx blends the agility of a focused commissioning group with the resources, multidisciplinary expertise, and career opportunities of a multi‑national engineering firm. We invest heavily in training, mentorship, certification support, and clear career pathways so you always understand where you can grow and how to get there.

If you’re looking for a place where you can make a real impact, grow your career, and contribute to meaningful work, Impact Cx is where you can build your future.

Job Summary:

The Operations Assistant provides day-to-day operational and administrative support to the Commissioning Operations Directors, enabling efficient, organized, and consistent operations across Impact Cx. This role coordinates recruiting support, onboarding activities, logistics, operational processes, and communication flow.

The Operations Assistant maintains high organizational standards, tracks follow-through, manages priorities, and collaborates closely with the Project Operations & Controls and Commissioning leadership teams. While this role does not independently commit scope, schedule, budget, or personnel decisions, it plays a critical role in coordinating inputs, surfacing issues, and ensuring operational readiness.

Key Responsibilities

Operational & Administrative Support

• Execute core operational tasks including onboarding coordination, checklists, documentation, and follow-ups.
• Support recruiting administration, candidate tracking, interview scheduling (non‑executive), and candidate logistics.
• Maintain and update organizational documentation, including org charts and operational records.
• Perform inbox triage for Operations Directors, identifying priorities and ensuring timely follow-up.
• Manage meeting scheduling, calendar coordination, and calendar protection.
• Support preparation of materials, communication summaries, and decision‑support documentation.

Logistics & Inventory Coordination

• Coordinate PPE and merchandise ordering, distribution, and inventory tracking.
• Manage shipping coordination and basic inventory controls.
• Support internal workflow processes and day-to-day team logistics.

Cross‑Functional Collaboration

• Coordinate (but not own) cross-functional activities with HR, IT, and Elevate related to onboarding and IT provisioning.
• Collaborate with the Executive Assistant to maintain clear role boundaries and avoid duplication.
• Serve as an operational liaison, helping advance cross-functional tasks through completion.

Ownership of Assigned Processes

• Own assigned operational processes end‑to‑end to ensure consistent, timely, and accurate execution.
• Maintain visibility into active priorities and assist with recurring operational summaries.
• Build effective working relationships with the Project Operations & Controls team.

What Success Looks Like

• Tasks are completed on time with strong accuracy and minimal rework.
• Onboarding, recruiting support, and logistics run smoothly and predictably.
• Operations Directors experience reduced administrative friction.
• Calendars, inboxes, and workflows remain organized and well‑maintained.
• Cross‑functional tasks move forward effectively without bottlenecks or confusion.
• Documentation and records are reliable, updated, and easy to reference.
• Stakeholders describe the Operations Assistant as proactive, responsive, and dependable.

Qualifications & Skills

• 3–5 years of administrative, operations, or coordination experience in a fast‑paced environment.
• Strong organizational skills with excellent accuracy and attention to detail.
• Ability to manage multiple priorities and operate effectively with limited supervision.
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, Word).
• Clear and professional written and verbal communication skills.
• Demonstrated ability to build collaborative working relationships across teams.
• Self-starter comfortable navigating ambiguity and taking ownership.
• Experience supporting recruiting, onboarding, or operations administration preferred.

Work Environment

• Remote role within the United States
• Occasional coordination with distributed teams across time zones

Compensation & Benefits:

The expected base salary range for this role is $50,000 - $65,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.