Campus Operations Coordinator

Campus Operations Coordinator  - Welcome Camp 2026 

EF High School Exchange Year 
Thornwood, NY 

Campus Operations Coordinator 

EF High School Exchange Year is seeking positive, energetic, and responsible individuals to work with international high school exchange students at its Welcome Camp program held on the EF Academy campus in Thornwood, NY. Welcome Camp provides participants with a memorable New York City experience, valuable communication skills, and strong bonds with other exchange students before they embark on their high school exchange year. 

The ideal candidate: 

Is comfortable liaising with facilities staff, ensuring that the needs of the program are met and that relationships are maintained 

Has an exceptional ability to assess interpersonal dynamics between staff for the purpose of building cohesive teams 

Has a high emotional intelligence 

Is highly organized and has experience working with a large-scale student program 

Enjoys problem solving, is solutions-oriented and remains calm in fluid situations 

Proficient to Advanced skill level in Microsoft Suite, especially Excel 

Is able to work with many stakeholders, while putting the needs of the program first 

Is solutions-oriented in managing a time-sensitive workload 

Has experience working with and managing a predominantly intern-level staff 

Is enthusiastic, patient, creative, flexible and has a great sense of humor 

Is an exceptional team-player and enjoys working with dynamic colleagues 

Is equipped to work late hours (past midnight) 1x per week or more 
 

Main responsibilities of the Campus Operations Coordinator include communicating program needs with facilities staff and campus partners, managing rooming assignments and space bookings, handling the distribution of all keys, meal planning, assisting with oversight of student transportation on arrivals/departures and NYC trip day, ensuring that the campus is ready for each group of students, and helping all staff feel supported in their roles. Must have valid driver’s license and be comfortable driving a minivan and 15-person van. 
 

EF Welcome Camp is broken up into four (4) sessions and includes Senior Staff and all-staff trainings as detailed below.  

Senior Staff arrivals: July 12 

Senior Staff training: July 13-16 

All-Staff Training: July 17 - July 22 

Week 1: July 23 – July 28 

Week 2: July 30 – August 4 

Week 3: August 6 – August 11 

Week 4: August 13 – August 18 

Staff departures: August 19 

The Campus Operations Coordinator position is a part of our Senior Staff, who are collectively responsible for the smooth operation of a fast-paced and ever-changing summer program. All Senior Staff candidates must be available for the full duration of our summer season.  
  

The Campus Operations Coordinator is estimated to work around 45-60 hours per week at $17/hour, with any overtime hours being paid at time and a half. All summer staff are provided room and board for the duration of the program. All staff are required to complete two online training modules to familiarize themselves with the EF High School Exchange Year program and attend a training prior to students’ arrival.