Buyer I

This position manages all procurement functions for the Fairfax County Sheriff’s Office by purchasing a variety of goods and services, administering contracts, and performing related work as required. Position also provides support for procurement solicitation, evaluation, negotiation, award, and administration. Provides guidance on the proper procurement methods and procedures to be used in accordance with Fairfax County procurement policies.  Maintains close liaison with the Department of Procurement and Material Management (DPMM) to ensure proper interpretation and implementation of county guidelines. Successfully resolves problems in a team-based environment while balancing multiple priorities and tasks. Provides general ongoing support for warehouse operations and serves as back up to the Finance Manager (Financial Analyst I). Works under general supervision.

Note: This is not a Remote or Telework-eligible position.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Receives and reviews requests from agencies served for purchases of goods and services;
• Determines and develops appropriate competitive solicitations for one-time purchases and small purchases;
• Researches the availability of state or county contracts that can satisfy an agency's requirement;
• Conducts pre-bid conferences to clarify the terms, conditions and specifications of the contract;
• Conducts opening of bids and determines responsiveness of replies;
• Coordinates evaluation of bids with agencies;
• Recommends contract award to the team leader and prepares award documents;
• Monitors contractor performance and recommends corrective action if required;
• Maintains complete documentation of all actions taken;
• Enters and maintains contract information into the automated purchasing system.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of the fundamentals of purchasing;
• Ability to use sound judgment in decision-making;
• Ability to establish and maintain effective working relationships with county technical representatives and vendors;
• Ability to utilize an automated procurement processing system;
• Ability to collect and analyze data;
• Ability to prepare clear and concise reports.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
Graduation from an accredited four-year college or university with major course work in business administration, public administration or a related field.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, and polygraph exam to the satisfaction of the employer.  

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)   

PREFERRED QUALIFICATIONS: 

• Procurement experience.
• Experience in public sector procurement and accounts payable.
• Experience with local government, providing procurement and contract management services for public safety departments or paramilitary environment.
• Experience with Job Order Construction Services.
• Extensive computer software experience using Microsoft Word, Excel, Outlook, Teams, and FOCUS or another SAP financial system.
• Strong analytical, computer, and customer service skills.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.