Administrative Coordinator, People Operations
Astrolab
2 days ago
Full-time
On-site
Hawthorne, California, United States
$33 - $38 USD hourly
Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity’s presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team.
We are looking for a highly organized and detail-oriented Administrative Coordinator to support our People Operations team. This role will report directly to the People Operations Manager and play a critical role in maintaining accurate employee data, supporting people operations systems administration, and ensuring a smooth employee experience throughout the onboarding and offboarding lifecycle.
We are looking for a highly organized and detail-oriented Administrative Coordinator to support our People Operations team. This role will report directly to the People Operations Manager and play a critical role in maintaining accurate employee data, supporting people operations systems administration, and ensuring a smooth employee experience throughout the onboarding and offboarding lifecycle.
This position is ideal for someone who thrives in a fast-paced environment, enjoys process coordination, and takes pride in maintaining accurate systems and documentation. The right candidate is proactive, dependable, technically savvy, and comfortable managing sensitive employee information with discretion and accuracy.
What you'll do:
People Operations Coordination
- Provide day-to-day administrative support to the People Operations team, including scheduling, documentation, and process coordination
- Coordinate onboarding and offboarding activities, including employee communications, system updates, equipment coordination, and tracking completion of required tasks
- Maintain accurate employee records across HR systems, ensuring timely updates and data integrity
- Support employee lifecycle changes including job changes, compensation updates, transfers, leave tracking, and organizational updates
- Assist with benefits administration support and employee communications related to People Operations programs
- Assign, track, and maintain employee training records through internal learning platforms and systems
- Monitor completion of required onboarding, compliance, and recurring trainings and follow up with employees and managers as needed
- Support coordination of Lunch & Learn sessions, internal trainings, and employee development programs
HRIS & Systems Administration
- Maintain and update employee information in BambooHR, Insperity, and other internal systems with a high degree of accuracy
- Audit HR data regularly to identify discrepancies, missing information, or outdated records
- Support HRIS integrations, workflows, and process improvements to ensure systems remain accurate and efficient
- Partner with internal teams to ensure employee data consistency across systems and platforms
- Assist with generating reports, tracking metrics, and maintaining operational dashboards as needed
Knowledge Management & Internal Documentation
- Maintain and update Confluence pages and internal People Operations resources, including onboarding guides, benefits information, Lunch & Learn materials, policies, training resources, and process documentation
- Ensure internal documentation remains current, organized, and easily accessible to employees
- Support company-wide communication efforts related to People Operations initiatives and programs
Administrative & Team Support
- Coordinate meetings, scheduling, and logistics for the People Operations team
- Draft, proofread, and format internal communications and presentations
- Assist with People Operations events, trainings, employee engagement activities, and company initiatives
- Provide occasional front desk or workplace support as needed
What you'll bring:
- 2–4 years of administrative, HR coordinator, or People Operations experience
- Previous experience working with HRIS platforms such as BambooHR, Insperity, Workday, ADP, or similar systems
- Experience assigning and tracking employee training through HRIS or learning management systems preferred
- Strong attention to detail and commitment to data accuracy
- Experience managing employee records, databases, or systems administration
- Comfortable working across multiple systems, tools, and priorities simultaneously
- Strong organizational and follow-through skills with the ability to manage deadlines independently
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential employee information
- Proficiency in Microsoft 365
- Experience with Confluence, Jira, or similar knowledge management/project tools preferred
- Self-starter who takes initiative and proactively identifies process gaps or areas for improvement
Additional Requirements:
- Must be readily available to be in office for employee support and new hire onboarding
Benefits and Perks
- Join a team of best-in-class engineers building the foundation of planetary surface exploration
- Equity ownership in the company
- Comprehensive health benefits, including medical, dental, vision, and mental health support
- 401(k) plan with company match
- Flexible PTO and parental leave
- Home office set up reimbursement
- Weekly lunch stipend, plus complimentary snacks and beverages on-site
- Once a month social hour on-site with food and drinks