Administrative Assistant - Operations

Administrative Assistant

The Administrative Assistant will work directly with and support the Vice President of Operations and Safety. Ultimately, this position will contribute to the efficiency of our business by providing personalized and timely support to senior-level managers.

Job Responsibilities

• Enhances executive's effectiveness by providing information management support; representing the executive in certain circumstances.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepares reports & presentation by collecting and analyzing information.
• Prepare internal and external corporate documents for team members and industry partners
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains suppliers, customer & team members confidence and protects operations by keeping information confidential.
• Maintains and tracks training of employees for regulatory or supplier compliance.
• Coordinates and tracks drug testing for compliance with DOT and non-DOT regulations.
• Assists with other tasks as assigned by the Vice President of Operations and Safety.

Development

• Professional development includes education of company practices, policies and services.
• Continuous education regarding general administrative skills, (i.e. telephone techniques, proper email and general correspondence, customer service, computer skills and inter-personal communication).
• Continuous education in regard to company procedures and job knowledge.