Administrative Assistant I, Commercial Operations, South Bend, IN

• Provides support to management to contribute to the overall efficient operation of the department.

• Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval.  
• Records and maintains collateral liens on titled collateral.
• Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock.
• Processes lien releases in accordance with all collateral release policies, including logging and tracking status.
• Researches and prepares all applicable documentation to effectuate the release of collateral.   
• Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place.
• Works with lenders to obtain the needed items to clear documentation exceptions.
• Provides optimum support to management through ongoing communication to assess/reassess priorities in order to meet deadlines.
• Prepares computer generated reports and information to department/division management as requested.
• Performs follow-up on all administrative details relevant for department efficiency.

• Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area.
• Completes assigned reports and/or projects in a timely and efficient manner by compiling information and preparing it in final format.
• Serves as back-up to the switchboard phone and reception desk.
• Completes assigned compliance training related to the position.
• Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

• Two (2) or more years of experience in an office environment preferred.
• Collateral perfection experience preferred.
• Proficiency in MS Office software (ie., Excel, Word) is essential.
• Good organizational and prioritization skills.
• Analytical and problem-solving skills with attention to detail.
• Able to prioritize workload and handle multiple competing tasks and demands.
• Ability to meet deadlines by multi-tasking in a fast-paced environment.
• Good written and verbal communication skills.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.