Administrative Assistant, Franchise Operations
Fit Franchise Brands
1 day ago
Part-time
On-site
Manalapan, New Jersey, United States
About the Role
Fit Franchise Brands is hiring a part-time Administrative Assistant to support our Director of Franchise Operations. This is an in-person role working 15-20 hours per week at our Manalapan, NJ office. You will be the organizational backbone of our franchise operations team: keeping records accurate, events running smoothly, and communications on track. If you love bringing order to busy environments and take pride in the details, this role is for you.What You Will Do
- Maintain and organize franchise management records, including entity information, lease dates, and linked documents
- Prepare documents and signing workflows in DocuSign
- Launch and manage project templates in Asana
- Support franchise transfers: schedule closings, send welcome gifts, coordinate vendor introductions, and file finalized documents
- Answer incoming calls and respond to voicemails
- Print and prepare materials for trainings and in-office events
- Prepare invitations and reminders for ongoing trainings
- Prepare and send surveys; compile responses
- Schedule and coordinate meetings and events
- Manage internal apparel and inventory ordering
- Own and continuously improve our filing systems
- Handle email follow-ups as directed
What We Are Looking For
- 2+ years of administrative, office coordination, or similar experience preferred
- Strong organizational skills and meticulous attention to detail
- Clear, professional written and verbal communication
- Comfort learning and working in tools like Asana, DocuSign, Excel, and Outlook
- Ability to manage multiple priorities and meet deadlines independently
- Discretion in handling confidential business information
- A proactive, service-minded attitude
Schedule & Compensation
- Part-time: 15-20 hours per week
- In person at our Manalapan, NJ office
- $20.00 per hour
- Consistent weekday schedule, set with your manager